Becoming A Life Coach— Importance Of Active Listening In Managing Different Kinds Of Clients
As a life coach, active listening skills allow you to focus on what your client is saying, while also intuitively understanding what they are not saying. Then, using this information to support clients in expressing themselves, coming to realizations and making forward progress on their goals.
I’ve always been curious and wanted to know how to become a life coach.
Well as I have learned from training, the most important skill you’d need would be to be a good conversationalist. You have to keep a discussion going to help your client resolve their problem. A coach is not supposed to hand out answers but rather help their coaches find a solution on their own by knowing the right questions to ask.
Active listening is one way to develop good conversational skills and it is important to understand the different kinds of clients, their needs and they want to get from coaching. This article will help one understand active listening to how it can help clients and how to practice it.
In This Article:
What is Active Listening?
Why Is it Important?
Different Kinds of Clients
How to Practice Active Listening
Verbal Active Listening
Non-Verbal Active Listening
What is Active Listening?
A good conversation is achieved when there are active listeners. Active listening is a skill that centers attention on the speaker to not only hear but also understand what’s being said and be able to respond thoughtfully which is very important in becoming a life coach. This is an ability that makes one capable of recalling details without the need of repeating what was said— this is the opposite of passive listening which does not aim to retain the information said.
A good active listener takes into consideration the cues and the context of what the speaker is saying before thinking and saying about their response. On the other hand, a passive listener only hears a speaker, so they would know when the speaker is done talking, so they in turn could respond.
There are verbal and non-verbal skills that a listener could practice to stay engaged and focused on the conversation, these skills will be discussed later.
Why Is it Important?
Active listening is an essential communicative skill that could be beneficial for career, personal, and social growth. Life coaching schools can teach you this skill and help you to be critical and help in the resolution of conflicts and problems, the following are just some of the benefits of being an active listener:
- It encourages the creation of social connections. An active listener makes the people around them feel comfortable sharing information with them because there is sincerity in the communication process between the speaker and the listener. The feeling of comfort increases the interest between people and this could help open up opportunities, collaboration, and enforce teamwork, and as an employee, the previously mentioned could help one achieve success in the workplace, and increase personal and social achievement.
- It improves trust. People are more likely to confide in someone that they could speak freely without interruptions, judgment, or unwelcome interjections. This level of trust is essential especially when being with a new client or customer as this is the first step to help enforce a long-term working relationship.
- It helps people pinpoint and resolve difficulties. Actively listening to others can help identify problems and difficulties that they may be facing or troubles within tasks. As soon as these issues are seen, a solution or a plan may be immediately made to help address it. This can help in promoting work productivity and efficiency.
- Active listening is essential for effective learning. It helps you increase your knowledge and understanding of various topics. Employees seek a mental challenge that they strive to learn something new and to help grow their knowledge base. Since active listening involves retaining information, this can help in the learning process to understand new topic areas and help recall what was learned to ensure that it will be applied in the future.
- It can help in the recall of important and critical information. As there is high engagement with the speaker, specific details can be easily recalled. This is especially important when instructions are being given like in training, or the introduction of a new process to others.
Different Kinds of Clients
Becoming a life coach involves developing essential skills for communication, and active listening can be used to deal with different kinds of clients who are seeking coaching.
The following kinds of clients are specific in their characteristics which then can help identify their needs and the outcomes that they look forward to. As a coach, being able to identify clients’ needs is important to help them accurately and efficiently in the problems that they are trying to solve.
Coaches are not supposed to provide convenient answers to their clients but they are responsible for asking the right questions to create a dynamic and active conversation to help clients come up with their solutions. The different kinds of clients I would like to discuss today are:
1) The Seeker
This can refer to a client who has a constant craving for a sense of fulfillment or in perpetual pursuit of happiness. They are the ones who are mostly looking for something with a metaphysical component and satisfies the existential affirmation.
The seeker needs a purpose, direction, passion, or meaning in their life. They can be easily distinguished as the ones who are open to talks about philosophical and supernatural concepts, seeking explanations and answers, and is constantly intellectually hungry.
Through active listening, a coach could help identify if they are usually feeling lost, anxious, skeptical, curious, and resigned— and in turn help them seek clarity, peacefulness, calmness, and answers to their questions.
2) The Performer
Performers are clients who want to improve a certain skill or their performance in a task thus their needs involve a craving for stimulation and taking on new challenges.
Active listening can help coaches distinguish the ones who are goal-oriented, driven, motivated, confident, and logical and point their notable issues about their urge in maintaining a specific self-image of importance (thus they base their self-worth according to their performance) and letting their inner selves be validated by the external objects or experiences.
These clients want to achieve the ultimate and the best standards and results that their task or job requires.
3) The Balancer
The balancer is a client that may have had an experience that disrupted their life for some time that they are now seeking equilibrium or getting back up to restore a sense of stability.
Their needs are mostly emotional, mental support, and learning about management. They are typically low in energy, usually feeling tired, and are having a hard time finding discipline. Most of the issues that they deal with are stress, withdrawal issues, and either being over or under stimulated. They want to achieve emotional and/or mental stability.
4) Fixer Upper
Fixer-uppers are clients who are often ambitious and very outward-oriented people who seek a specific type of achievement to validate the feeling of achievement and fulfillment that recognize only through reaching a certain place on the societal ladder. These kinds of clients usually want to increase their position or reputation and influence in a part of society.
Their needs include external fulfillment measured by money, experience, new skills, and abilities. They are usually high in energy, focused, disciplined, and driven. Their typical issues arise when they encounter a moment, problem, or situation that asks them to grow, develop, and or taking a leap.
Life coaching schools may even have some fixer-uppers who are just starting their coaching careers, they are the kind of clients who desire to reach a new level of playing field in which they could learn and try to flourish again.
5) Relationship Fixer
Relationship fixers seek to improve or upgrade a relationship in his life by restoring levels of trust and intimacy. Their needs include stability, emotional and mental support, and management. Their needs are a bit similar to the balancer type of client but they differ in their characteristics differ as relationship fixer are usually stressed, withdrawn and in a depressive mood and their common issue involve their inability to resolve recurring issues in relationship dynamics.
What they want to get from coaching is to achieve a stabilized and restored relationship and finding new relationship dynamics.
How to Practice Active Listening
Here are a variety of active listening exercises you can use to help improve your interpersonal communication skills.
Verbal Active Listening Skills
Paraphrase
As a coach, one can do a recap of what the speaker is saying to help summarize the main point(s) and to fully understand their meaning. This can also help verify unclear information or develop the idea that they have in mind.
Example: “So what you’re saying is, your current tech system cannot meet the teams’ technical needs because it cannot support the large storage needed.”
Use open-ended questions
Open-ended questions (those that cannot be answered by a mere yes or no) helps the speaker elaborate and give additional information.
Example: “You’re right—the procedure can use some updates. What changes would you want to make to the process over the next six months?”
Use analytical questions
Narrow down ideas by asking direct questions to provide more details about the information.
Example: “Tell me more about your current work process. Which of these projects is the most time-consuming?”
Give short affirmations
Giving short, positive statements will help the speaker feel more comfortable and shows that you are engaged and able to process the information they’re providing. Small verbal affirmations help you continue the conversation without interrupting the speaker or disrupting their flow.
Example: “I understand.” “I see.” “Yes, that makes sense.” “I agree.”
Show empathy
Make sure the speaker understands you’re able to recognize their emotions and share their feelings. By showing compassion, rather than just feeling it, you’re able to connect with the speaker and begin establishing a sense of mutual trust.
Example: “I’m so sorry you’re dealing with this problem. Let’s figure out some ways I can help.”
Share similar experiences
Discussing comparable situations will not only show the speaker you’ve successfully interpreted their message, but it can also assist in building relationships. If the speaker has shared a problem, providing input from how you solved similar challenges is valuable to others.
Example: “I had a tough time getting started with this program, too. But it gets much easier. After just a few weeks, I felt completely comfortable using all the features.”
Recall previously shared information
Try to remember key concepts, ideas, or other critical points the speaker has shared with you in the past. This demonstrates you’re not only listening to what they’re saying currently, but you’re able to retain information and recall specific details.
Example: “Last week you mentioned adding a more senior coordinator to help with this account, and I think that’s a great idea.”
Non-Verbal Active Listening
Nod
Doing a few simple nods shows you understand what they’re saying. A nod is a helpful, supportive cue, and doesn’t outright mean that you agree with the speaker—only that you’re able to process the meaning of their message.
As a nod, a small smile helps encourage the speaker to continue with their talk. However, unlike a nod, it also is a sign that you agree with their message or you’re happy about what they have to say. A smile can be an act of affirmation that helps let out any tension and helps the speaker feel comfortable.
Avoid distracting movements
Being still can show the speaker that your attention is fully on them and the conversation. To do this, try and avoid movements like glancing at your watch or phone, audibly sighing, doodling, or tapping a pen. You should also avoid exchanging verbal or non-verbal communications with others listening to the speaker. This can make the speaker feel frustrated and uncomfortable.
Maintain eye contact
Always keep your eyes on the speaker and avoid looking at other people or objects in the room. Just be sure to keep your gaze natural, using nods and smiles to ensure you’re encouraging them rather than making the speaker feel intimidated or uneasy.
By implementing the above verbal and non-verbal techniques into future conversations, you can work toward developing stronger relationships and retaining more information from your workplace interactions. Active listening takes practice to improve and maintain. The more you use these techniques, the more natural they’ll feel.
Life coaching schools are just one of the options if one wants to master active listening skills. But given above are some easy exercises for one to practice as it one way to create meaningful conversations
